RIDER CHARTER / RISK MANAGEMENT / RIDE GUIDE

RIDER CHARTER 

UPDATED JANUARY 18, 2020 

General

  • All Lantern Rouge team members must agree to adhere to this team charter document in order to remain in good standing.

  • All team members must be registered with the OCA and present their official OCA license prior to attending their first Lantern Rouge ride of the year.

  • Members must carry a valid OCA license on their person at all times while attending Lantern Rouge rides and events.

  • All members must create and maintain an account on the Lantern Rouge slack channel for communication purposes including rides, events, updates, etc.

  • All members must adhere to the documented Lantern Rouge Risk Management Policy (FOUND BELOW) at all times. Policy documented on Lantern Rouge website.

  • Members who fail to adhere to the Rider Charter and Risk Management Policy (FOUND BELOW) may be removed from the team at the discretion of the Lantern Rouge Board. Membership fees and other costs to the member will not be reimbursed.

Representation

  • Representation of the team must be done in a positive and balanced manner at all times.

  • Any time a member adorns themselves with a Lantern Rouge kit, clothing, or brand markings they must conduct themselves in a manner that is respectful and appropriate to the overall team and associated sponsors. This includes:

    • Interaction with the general public.

    • Other riders and teams.

    • Pedestrians and motorists.

Social Media

  • Members are encouraged to post and share on social media, but care must be taken to represent the team appropriately and respectfully. See “Representation”.

  • Social media posts specific to Lantern Rouge activities should include the following:

    • Team tags (e.g. @thelanternrouge).

    • Individual member tags (e.g. @membername).

    • Individual sponsor tags (e.g. @sponsorname).

    • Appropriate hashtags (e.g. #hashtag).

  • Throughout the season, members may be asked to make specific social media posts. Members will make an effort to comply and post in a timely and appropriate manner.

  • From time to time, team members may be asked to post sponsor-specific posts in order for the team to meet their various sponsorship commitments.

Sponsorship

  • Lantern Rouge is financially supported by the generous contributions of a small number of sponsors.

  • At all times, members must act in a way that is positive, respectful, and supportive of all Lantern Rouge sponsors.

  • Throughout the season, team members will be asked and expected to participate in a small number of sponsor specific events and activities. These may include:

    • Demo days.

    • Community events.

    • Promotional activities.

  • While the majority of sponsorship contributions are financial and used to fund the ongoing operation of the team, from time to time, merchandise and “swag” is made available to team members. Efforts will be made to distribute any non-financial sponsorship contributions in an equitable manner as determined by the Lantern Rouge Board. The distribution of non-financial sponsorship contributions should be considered a “bonus” and can not be guaranteed.

Updates and Amendments

  • Periodically, this charter document will be reviewed and updated by the Lantern Rouge Board.

  • Once approved by the Board, updated versions of the charter document will be made available to team members via the Lantern Rouge website.

 

 

 

LANTERN ROUGE RIDE GUIDE 

UPDATED JANUARY 18, 2020 

As a race team we don’t have many group rides (if any at all) but here’s a bit of info if you find yourself in one:

  1. As per OCA rules all participants must be a Lantern Rouge club member or a declared guest of an OCA/UCI affiliated club.

  2. You need a bike in good working order.

  3. Be self-sufficient. Do not rely on others for flat repairs, water, food etc. Bring a charged cell phone, ID, emergency information and the proper clothing for the day.

  4. You need to have a certain minimal level of fitness.  Members should be able to ride for 1.5 hrs at 20km/hr.

  5. You need to have a basic understanding of group riding skills. If you don’t we offer beginner group riding skill sessions in the early season.

  6. You need to be familiar with and willing to abide by our ride guidelines, be courteous and respectful of other cyclists and road users.

  7. If the Ride Leader determines that a rider is not prepared for a ride, as per above, the ride leader has the discretion to refuse to allow participation in that day's ride. 

Weather Policy 

Please be aware that club rides will be cancelled as a club insured & sanctioned ride due to weather if:

  1. It is raining at the start of the ride OR There is a forecast of 70% POP or more of rain or lightening or extremely high winds (50kph+) on the day of the ride.

How we ride 

  1. No group shall be larger than 15 riders, we try to have groups of 8-10.

  2. We attempt to have all groups led by a designated club Ride Leader.  These volunteers know the route, carry a cell phone and have been instructed on how we ride. Most importantly the Ride Leader explains all this information to the group before they depart. Repetition of our ride practices week after week is key to members absorbing the information but also necessary to identify new riders and inform them of our ride practices. Nothing ruins a group ride quicker than a new rider not knowing the rotation and being out of sync. It’s all about everyone being on the same page.

  3. Groups are to depart the meeting area in at least 2 minutes intervals. We ask that the riders do not try to catch up to the groups ahead as this causes confusion and creates groups that are too big (remember, 8-10 people per group). We usually have all the groups ride predominantly the same route so that riders who have miscalculated their fitness can easily drift back to the next group.

Ride Formations 

Social Paceline

This is our standard rotation used while warming up or just cruising along. In the Social Paceline we start from the premise of the two abreast formation where everybody is 2-3ft apart laterally and fore/aft. The two leading cyclists are breaking the wind and setting the pace. The lead cyclist on the right, after a reasonable period of time (ie 1- 2 minutes, it’s flexible) asks the cyclist on their left to “Cover Me”. That means the leading left cyclist will gently ride forward and fade right to shelter the right side of the group. In turn the left side of the group will gently advance forward to the front of the group beside the right line. Those two riders will now lead the group for whatever time they feel comfortable with, again it’s negotiable.  All passes are to be done smoothly and gently and make sure that your rear wheel is clear before you fade right.

A very important point to rotating a group : While you are in front of the group, the group is at your mercy. Anything you do, good or bad, will effect the entire group. If your pass is smooth and steady, then the group will remain smooth and steady. If you accelerate aggressively it will start to shatter the group and create gaps and confusion. If you half wheel the lead rider beside you it will offset the whole group or create gaps. We all have a responsibility to the riders behind us to move in a smooth and predictable way and watch the road surface ahead.

Rotating Paceline 

This rotation is different from the Social Paceline in one fundamental way: The act of rotating is constant. There are no static moments. When the left lead rider moves smoothly and gradually forward and clears the right line of riders, he/she then gently fades to the right. The transitioning lead rider must be careful not to touch wheels with the passed rider’s by checking under their arm for the rider’s wheel. The right rider can assist by calling out ‘clear’ when the passing cyclist is safely ahead. As soon as that first rotation is complete the next one begins as if all the cyclists in the group are part of the same chain. In the Rotating Paceline all the cyclists should be moving through the rotation at the same speed.

Here are some important points to remember when executing the Rotating Paceline properly:

  1. Do not attack or surge off the front when it is your turn to pull. You are supposed to go slightly faster than the receding line. Surging or attacking will cause gaps and jerk the speed of the line around. Pull smoothly and gently to the front and be there to shelter the riders behind you, not gap them.

  2. Do not leave gaps within the line when you are in the back of the rotation. All riders need to focus on maintaining the same gaps all the way around the rotation.

  3. Riders wishing to miss a rotation can do so by sitting a bikes length back of the group and allowing the group to rotate through. It’s best to call out to the rider ahead that you are not pulling through to avoid their hesitation.

  4. It’s also helpful for the last rider on the advancing side to call out to the last rider to remind the last receding rider that they need to transition next. Gaps often happen when the last rider misses the transition.

  5. The rotation can go from left to right or vice versa. Experienced cyclists will tailor the rotation so that the advancing line is sheltered from a crosswind. We generally opt for the left to the right rotation because the HTA specifies passing on the left.

Single File Paceline 

We make every effort to ride on the quietest roads at the quietest times. In the event that for some unusual reason we are forced to travel on an excessively busy road we will ride single file to get past the congested section. We also will ride long descents single file, more on that later. Otherwise all our group rides are two abreast.

Echelons 

This is a formation where the cyclists are spread diagonally across the road to gain shelter from a crosswind. This formation is unacceptable for group riding in our community. It completely blocks the lane and is counter to our “Tight and to the Right” strategy where the driver is to be given a view up the left side of the lane.

Descending

On descents we recommend the group take the following actions:

  1. The group should move into a single file formation.

  2. Riders should move 1 to 2 m from the right edge of the road. It is not safe to ride close to the edge of the road at high speeds due to wind gusts.

  3. Riders should open up gaps of at least 2 m plus between each rider front to back.

  4. Send the heaviest and presumably the fastest riders down first to avoid bottlenecks. The goal is to reduce the amount of passing on the descent.

  5. All passing must happen on the left. Never pass on the right.

 Communications

Communication is absolutely critical to the success of all group rides. It starts right from the beginning even before the group leaves: The rider needs to communicate with their group or Ride Leader to determine which group and pace of ride they want. On the road riders need to communicate the ride formation, rotation and pace. Riders at the front need to call out road hazards and traffic situations. Riders at the back need to call out cars approaching from the back. The bottom line is that the quality and safety of the ride is dependent on frequent and clear communication between all the riders. Never assume everyone in the group knows a car is approaching or that the group is turning. Everything that can affect the group needs to be called out.

One final but important point regarding communication. We have Ride Leaders who are there to try to maintain the quality of the ride but the best way to keep us all at our best is when we all communicate best ride practices. So if you see someone riding inappropriately ie overlapping wheels, surging off the front we all should say something. Be polite but make it known that that was not proper. We all own these rides and if someone does something dangerous it’s in everyone’s best interest to correct it. So don’t let bad habits go unaddressed. Say something before it’s too late. We all have a responsibility to the riders around us. When we are at the front we are responsible to the riders behind to provide a smooth and steady pull and to point out hazards. When we are at the back we are responsible to call out cars coming from the back and to maintain the integrity of the group by not allowing gaps. So don’t wait for the Ride Leader to say something, we all own the ride equally.

Emergency Stops 

When being approached by an emergency vehicle (fire truck, ambulance, or police) with its lights and siren activated, we are required under the HTA to pull over our group and stop. It doesn’t matter if the emergency vehicle is approaching from the front or behind.

Act fast, but act safely and in control: when a siren is heard or lights are seen, immediately shout out to your group to pull over and stop. A siren or lights means stop now but not a panic stop, a controlled and safe stop.

How to stop a group: let’s presume your group is riding 2 abreast.

  1. The Ride Leader calls out to the group

  • “EMERGENCY STOP, GROUP STOPPING NOW”

  • “RIGHT LINE STOP FIRST

  • “LEFT LINE PASS AND STOP”

  • The right line applies their brakes to reduce the speed in a controlled manner, eventually pulling over to a complete stop. Once stopped, cyclists must keep as close as possible to the right edge of the road, clear of any intersections.

  • The left line completely passes the right line and once safely clear, slows in a controlled manner. Once stopped, cyclists must keep as close as possible to the right edge of the road, clear of any intersections.

This can all happen within seconds. There is no need for panic. What is essential is that the decision to perform an “emergency stop” be made quickly, loudly and clearly so that the group has time to perform the stop safely.

 

 

 

RISK MANAGEMENT POLICY 

UPDATED JANUARY 18, 2020 

Preamble

Cycling can be a dangerous activity. This plan will be used to define how LANTERN ROUGE rides will be conducted. These policies will be enforced for all official LANTERN ROUGE rides and will also extend to any and all guests of the team as per the guidelines supplied by the OCA. It is the duty of all team members, and any guests, to conduct themselves in a safe and responsible manner.

All members of LANTERN ROUGE will receive a copy of this document as part of their team registration package.

Definitions

LANTERN ROUGE Rides means rides formally organized by the LANTERN ROUGE and as described on official team communications (email, websites, etc.). Rides not registered with the LANTERN ROUGE are not LANTERN ROUGE rides.

Insurance

Through the member registration process, each member purchases General Liability Insurance coverage through the Ontario Cycling Association (OCA). General Liability Insurance is designed to protect a person (member) or any entity (Province, Club, Canadian Cycling Association) against any legal responsibility arising out of a negligent act or failure to act as a prudent person would have acted, which results in bodily injury or property damage to another party. LANTERN ROUGE members should familiarize themselves with the terms of the insurance coverage.

The coverage details may be accessed at http://www.cyclinginsurance.ca/

The LANTERN ROUGE Board must receive signed insurance waivers from each LANTERN ROUGE member; membership is not assigned or granted until a signed waiver is received by the LANTERN ROUGE. This is part of the member registration process.

Standards of Care

This Risk Management Plan and all LANTERN ROUGE programs and rides shall adhere to the following, as applicable:

UCI, CCA, OCA rules and regulations as they pertain to Team/Club Rides.

Ontario Highway Traffic Act, 1990

While on LANTERN ROUGE Rides, all LANTERN ROUGE members must adhere to and obey all rules of the road as per the Ontario Highway Traffic Act. The Ontario Highway Traffic Act is available here: http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90h08_e.htm

General

  • All members of the LANTERN ROUGE are responsible for bringing forward to the LANTERN ROUGE Board any safety issues related to LANTERN ROUGE rides, which present themselves throughout the riding season.
  • While on LANTERN ROUGE rides, all LANTERN ROUGE members must adhere to and obey all rules of the road as per the Ontario Highway Traffic Act.
  •  Any LANTERN ROUGE member on a LANTERN ROUGE ride should immediately advise the other members of the ride should the member feel the group or individuals in the group are riding in an unsafe manner. The member should withdraw from the ride if they feel unsafe.
  •  All participants of the LANTERN ROUGE rides must provide proof of membership in good standing prior to each ride, if requested.
  •  Each LANTERN ROUGE ride participant will conduct him or her self in a responsible manner and retains liability for their own actions.

Guest of Lantern Rouge

  • LANTERN ROUGE from time to time will allow for guest riders to join in on team rides.
  • All guests must hold valid OCA insurance (Club or Race License)
  • All guests must respect and adhere to this Risk Management Policy and conduct themselves in a safe and responsible manner.

Ride Marshals/Coordinators

  • Due to the current small size of the team, official LANTERN ROUGE marshals will not support LANTERN ROUGE rides. This may change in the future as the team grows.
  • It is the responsibility of all LANTERN ROUGE riders to adhere to the Risk Management Plan.
  • All LANTERN ROUGE Riders will carry a cell phone for emergency use on all LANTERN ROUGE Rides. Riders should immediately call 911 in the event of an emergency.

Rides

  • LANTERN ROUGE rides on roads will be planned to use lesser- traveled roads where possible and practical.
  • LANTERN ROUGE rides will not run if lightning is present and will be cancelled if lightning is sighted.
  • When a large number of riders come out for any given LANTERN ROUGE ride, the riders will self organize into smaller groups. Less than 15 riders per group is recommended and deemed reasonable. Groups should be at least 100 meters apart on the road to allow other vehicles to pass safely in two maneuvers.
  • Riders must not be left behind during a LANTERN ROUGE ride unless they first confirm with the other riders that they are detaching from the group; all members of the LANTERN ROUGE ride are responsible for ensuring they properly notify the other riders if they are detaching from the group.
  • LANTERN ROUGE members are responsible for ensuring that their bicycle is in good working order before attending each LANTERN ROUGE ride.
  • Bicycle helmets must be worn at all times while participating in any LANTERN ROUGE ride and other protective equipment is strongly encouraged (e.g., gloves, eye wear).
  • While trail riding all riders must be courteous and considerate of other trail users and the trail system.
  • LANTERN ROUGE members are responsible for ensuring they are sufficiently fit for their desired activity.
  • LANTERN ROUGE members are responsible for bringing sufficient liquids and food, as required, for each LANTERN ROUGE Ride, as well as appropriate tools/ spare tubes, etc.
  • LANTERN ROUGE members are not to be under the influence of any drug or beverage product that could impair their riding judgment while on a LANTERN ROUGE Ride.
  • Any and every accident on a LANTERN ROUGE Ride shall be immediately reported to a LANTERN ROUGE Board to be reported to the Ontario Cycling Association (OCA) through the proper reporting procedures and forms provided by the OCA. The list of LANTERN ROUGE Board will be provided to LANTERN ROUGE members upon registration.

Skills Development

  • All LANTERN ROUGE riders must display their ability to ride proficiently in a group at a level suitable for race competition.
  • Outside of race specific skills development, LANTERN ROUGE will not provide skills development of a basic or introductory nature. Unfortunately, LANTERN ROUGE cannot accept members who do not meet these minimum criteria.